What's included in on-the-day wedding coordination?

A pre-wedding consult, a curated runsheet, unlimited communication in the lead-up, direct vendor liaison, set-up of styling elements the morning of, being the on-site point-of-contact for vendors and family, cueing the ceremony, running the timeline, basic pack-down, and an emergency on-the-day kit.

How many hours of on-the-day coverage can I book?

Three package lengths: $2,000 for 8 hours, $2,400 for 10 hours, and $2,800 for 12 hours. Most Sydney couples choose 8 or 10 hours — long enough to cover set-up through speeches. Vendor meals are required for all coordination packages.

Do I need to have finished all my planning before booking?

Not at all — you just need a clear picture of what you've planned, and we take it from there. We'll send a briefing template to capture the details, liaise with your vendors in the lead-up, and build your runsheet. If you'd like more planning help, our full Wedding Planning package starts at $7,700.

Can you also set up the ceremony and reception?

Yes. On-the-day coordination includes setting up styling elements the morning of — place cards, menus, centrepieces, candles, signage, guestbook station — as time and venues permit. For full décor sourcing and large-scale styling, our Styled & Sorted package is a better fit.

How far in advance should we book on-the-day coordination?

3–6 months out is typical, but closer to the wedding is often fine if your date is still open. Peak Saturdays book out faster, especially March, April, October, and November. If your wedding is within a month, still reach out — we occasionally have spots through cancellations.

On-the-Day Wedding Coordinator Sydney

On-The-Day Coordination

8 hours

$2,000

The same published inclusions, with a coverage window chosen around your access, ceremony and reception timeline.

On-The-Day Coordination

10 hours

$2,400

The same published inclusions, with a coverage window chosen around your access, ceremony and reception timeline.

On-The-Day Coordination

12 hours

$2,800

The same published inclusions, with a coverage window chosen around your access, ceremony and reception timeline.

Independent coordination

One cross-vendor point of contact

We manage the whole-day runsheet and handoffs; your venue keeps responsibility for its contracted operations.

Based in Sydney

Coordinating across NSW

Sydney metro at no travel fee · regional weddings quoted upfront, never bolted on.

No quote walls

Published packages from $2,000

Core package prices and inclusions are published. Any regional travel or scope change is quoted before booking.

Pre-wedding consult + curated runsheet included in every package

Direct vendor liaison in the lead-up so nobody is waiting on you the week of

Morning-of setup across ceremony and reception as time and venues permit

Single on-site point-of-contact for vendors, family, and bridal party

Emergency on-the-day kit (threads, blister plasters, Shout — we've seen it all)

Basic pack-down of personal décor at the end of the night

Included in 8, 10 and 12 hours

Pre-wedding consultation

Vendor liaison 4–6 weeks out

Curated wedding-day runsheet

Unlimited communication in the lead-up

On-site vendor and family point of contact

Ceremony cueing and timeline management

Personal-detail set-up as time and venue access permit

Basic pack-down of personal decor before departure, if required

Boundaries and separately quoted scope

Full wedding planning, budget management and vendor sourcing are separate services.

Full styling design, decor hire and floral sourcing sit within Styled & Sorted or Wedding Planning.

The venue remains responsible for its contracted operations, staff, food and beverage service, and venue-owned equipment.

Travel between ceremony and reception venues counts inside the booked coverage window.

Regional travel, a third team member and other scope changes are quoted before booking when required.

Vendor meals are required for the coordination team.

01 · Book + brief
We start with a pre-wedding consultation and a structured brief covering your venues, suppliers, people and personal details.
02 · 4–6 weeks out
We begin direct vendor liaison, reconcile timings and shape one working runsheet for the people delivering the day.
03 · Final handover
We confirm access, contacts, cues, responsibilities and decision paths so open questions are visible before the wedding.
04 · Wedding day
The MM team becomes the on-site point of contact, cues the ceremony, manages the timeline and handles practical issues within the booked coverage window.

Whole-day runsheet and cross-vendor timing

Managing Matrimony

Builds the working runsheet, aligns suppliers and manages changes across the day.

Venue / in-house coordinator

Confirms venue-controlled access, service timings and operational constraints.

Ceremony cues and wedding-party flow

Managing Matrimony

Briefs the wedding party, coordinates music cues and manages the aisle sequence.

Venue / in-house coordinator

Provides the ceremony space and any venue-contracted staff or equipment.

Personal styling details

Managing Matrimony

Sets supplied place cards, menus, signage and personal details as time and access permit.

Venue / in-house coordinator

Owns venue furniture, house equipment, linen and any set-up promised in its contract.

Reception operations

Managing Matrimony

Keeps speeches, formalities, suppliers and the couple aligned to the agreed timeline.

Venue / in-house coordinator

Runs food, beverage, venue staff, safety and site operations under the venue agreement.

Issues and decisions

Managing Matrimony

Triages cross-vendor or timeline issues and protects the couple from avoidable interruptions.

Venue / in-house coordinator

Resolves matters inside the venue's control and escalates decisions that affect its operations.

Your venue agreement and final MM booking scope take precedence over this general guide.

Your venue agreement and final MM booking scope take precedence over this general guide.
Responsibility	Managing Matrimony	Venue / in-house coordinator
Whole-day runsheet and cross-vendor timing	Builds the working runsheet, aligns suppliers and manages changes across the day.	Confirms venue-controlled access, service timings and operational constraints.
Ceremony cues and wedding-party flow	Briefs the wedding party, coordinates music cues and manages the aisle sequence.	Provides the ceremony space and any venue-contracted staff or equipment.
Personal styling details	Sets supplied place cards, menus, signage and personal details as time and access permit.	Owns venue furniture, house equipment, linen and any set-up promised in its contract.
Reception operations	Keeps speeches, formalities, suppliers and the couple aligned to the agreed timeline.	Runs food, beverage, venue staff, safety and site operations under the venue agreement.
Issues and decisions	Triages cross-vendor or timeline issues and protects the couple from avoidable interruptions.	Resolves matters inside the venue's control and escalates decisions that affect its operations.

Jordan and the Managing Matrimony wedding coordination team

Named delivery team

Reviewed by Jordan, Founder & Lead Wedding Coordinator

Managing Matrimony’s Sydney-based coordination team uses the same runsheet and planning platform offered to couples, so the handover becomes a working delivery brief rather than another disconnected document.

Service facts reviewed 2 September 2026. Package availability and booking-specific scope are confirmed before contract.

Meet the team →

“Jordan and Michael were the glue that held our special day (and the weeks leading up to it) together, we absolutely could not have done it without them. Jordan is incredibly lovely to work with, she brings your vision to life and helps you navigate all the little hurdles in the lead up and on the day. She brings structure, calm and joy into the planning process. On the day, you can relax and enjoy every moment knowing that her and the team have got it all handled. What an absolute joy to work with, could not recommend them enough! Even if you’ve DIY’d most of your wedding, you absolutely need an on the day coordinator…thank you so much Managing Matrimony ❤️”

Shadi Tahzib

Source: Google profile

“I can not recommend Jordan and Managing Matrimony enough! From the moment we booked until the end of our wedding the team was incredible. Jordan’s meticulous planning between ourselves and our vendors made the day run so smooth and pain free. Any issues that happened on the day were handled swiftly and with us completely unaware, allowing us to enjoy our day totally stress free. Jordan was incredibly organised on the day, handing us things that we didn’t even think of (the cotton buds in the flowers were the best for the teary eyes!) as well as troubleshoot things like the makeup stain on a bridesmaids dress. She also had a margarita on standby whenever I started looking a little overwhelmed, which was a godsend. We received the most perfect pictures with their help, directing the photographers to what we wanted, organised family photos (and hunted down family who had wandered to the cocktails early) and told everyone how to use their sparklers for the perfect sparkler exit shot. Jordan and Michael went above and beyond to make our day truely special, and brought the absolute vibes along with it! Thank you, you absolute legends ❤️”

Trish Cowan

Source: Google profile

“Beyond grateful for the team at Managing Matrimony for all their efforts helping with wedding planning. From the help with the run sheet to the coordination on the day – everything was seamless and Jordan’s communication was top notch. Thanks again to the amazing team!!”

Rebecca Head

Source: Google profile