Wedding Planner & Coordinator Cost Sydney: 2026 Prices
A wedding coordinator in Sydney costs from $799 for three hours to $5,000 for an eight-hour day, going by the prices ten businesses that coordinate Sydney weddings publish on their own websites. We checked every one of them on 9 October 2026. Ours at Managing Matrimony are $1,800 for six hours, $2,200 for eight, $2,640 for ten and $3,080 for twelve, all inc. GST.
Ours are exact prices for our team in the Sydney metro area, and most couples book eight or ten hours. Outside the metro area we quote travel for your venue before you book, and we do the same for a third team member if your set-up needs one. If your day runs late and you would like us to stay, it is $220 inc. GST an hour, and we check with you first. Full wedding planning with us is from $9,900 inc. GST.
What other Sydney coordinators publish
These are the on-the-day coordination prices ten businesses that coordinate Sydney weddings show on their own websites. For a full eight-hour day, three of them publish a figure: $2,000, $2,450 and $5,000. The packages include different things, such as how many meetings you get, whether set-up and pack-down are included and whether a second person comes, so compare what is inside each one as well as the price.
| Business | Package | Hours | Published price | GST |
|---|---|---|---|---|
| Hello Love Events | 6 Hour | 6 | $1,800 | Not stated |
| Hello Love Events | 8 Hour | 8 | $2,000 | Not stated |
| Hello Love Events | 10 Hour | 10 | $2,200 | Not stated |
| Girl Friday Weddings | Short Day Coordination | 3 | $799 | Not stated |
| Girl Friday Weddings | Half Day Coordination | 5 | $1,330 | Not stated |
| Girl Friday Weddings | Full Day Coordination | 8 | $2,450 | Not stated |
| Girl Friday Weddings | Indulgence Coordination, with an assistant | 8 | $3,650 | Not stated |
| HYRE Events | On-The-Day Coordination | 3 | $895 | Added on top |
| Megumi Carver | Wedding Fairy Godmother, coordination only | 6 | $1,500, then $150 an hour | Not stated |
| The Happiness Ring | On-the-Day Coordination | Not stated | $2,200, plus a travel fee | Not stated |
| Days Like These Events | On the Day Coordination | Not stated | From $2,200 | Not stated |
| Luxas Events | On-the-day coordination | Not stated | From $3,000 | Included |
| Rhianna Smith Events | Wedding Day Management | No set hours | From $3,500 | Not stated |
| Calella | On-the-Day Coordination | Not stated | From $4,000 | Not stated |
| Couture Wedding Planning | On-the-day co-ordination package | 8 | $5,000 | Not stated |
Prices published on each business's own website, checked 9 October 2026; GST shown as each one states it.
Many other Sydney coordinators publish no price and quote after a first conversation, so read this as a sample of published prices rather than the whole market.
Where each price comes from:
- Hello Love Events: hellolove.events/packages
- Girl Friday Weddings: girlfridayweddings.com.au/girl-friday-weddings/packages/coordination-packages
- HYRE Events: hyreevents.com.au/event-hire-coordination-packages
- Megumi Carver: megumicarver.com/wedding-coordinator-sydney
- The Happiness Ring: thehappinessring.com/on-the-day-coordination
- Days Like These Events: daysliketheseevents.com/services
- Luxas Events: luxasevents.com.au/onthedaycoordination
- Rhianna Smith Events: rsevents.com.au/wedding-day-coordination
- Calella: calella.com.au/services/wedding-coordination-sydney
- Couture Wedding Planning: coutureweddingplanning.com/packages
What each of our packages costs
| Managing Matrimony package | 2026 price, inc. GST | Coverage |
|---|---|---|
| Set It Up | From $660 | 3 hours of ceremony and reception detail set-up |
| On-The-Day Coordination | From $1,800 | 6 hours $1,800, 8 hours $2,200, 10 hours $2,640, 12 hours $3,080 |
| Styled & Sorted | From $4,840 | Styling, sourcing, set-up, pack-down and 10 hours of coordination |
| Wedding Planning | From $9,900 | Planning, budget, vendors and styling, with 10 hours on the day |
Every price includes GST and mirrors our current services page. Vendor meals are required for coordination packages.
What moves a coordination quote
Our on-the-day windows are exact prices for the Sydney metro area, and our other packages are from-prices because every wedding is different. These are the things that move a quote, ours or anyone's. We confirm each of them before anything is booked, and when you compare another coordinator's quote, ask for each in writing:
- The hours. Ours run from when set-up starts to when we leave. With set-up at 12 pm, six hours usually covers the ceremony and the photos and drinks after it, eight runs through the reception and the speeches, ten through the first dance and the dancing after it, and twelve to the end of the night and the pack-down. Confirm when another coordinator's paid time starts, what an extra hour costs and which final handover is included. Our extra hour is $220 inc. GST, and we check with you before we stay on.
- A second venue. A church-to-reception move adds a second set-up, and the travel between the two comes out of your hours.
- Travel and accommodation. Outside the Sydney metro area, we quote travel for your venue before you book. Confirm the exact venue, the arrival time and whether an early start needs accommodation.
- Team size. Every window includes up to two of us on site. A large set-up can need a third team member, and we quote that before you book.
- Set-up and pack-down. List the physical elements, and clarify venue access, ladders, heavy items and storage.
- Vendor meals and breaks. Schedule them away from speeches and the other moments that need active coverage.
- Additional events. Ask whether a welcome event or a recovery event is a separate service.
- GST. Our prices include it. Check whether another quote does before you compare.
Your quote states the exact price, with GST shown, and that is the number on your agreement and your invoices.
Coordination, planning and styling are different jobs
- Coordination executes the plans already made: vendor liaison, run sheet, set-up oversight, cues, timings, handovers and problem-solving.
- Planning helps make the decisions: scope, budget, vendor sourcing and the path from idea to booked wedding.
- Styling owns the visual and physical set-up: design direction, decor sourcing and installation.
If your venue and vendors are booked but you do not want family or the wedding party running the day, coordination is usually the relevant service. If major decisions are still open, ask about planning rather than buying more coordination hours. Wedding planner or wedding coordinator goes through which one you need.
Set It Up, from $660
This is three hours of careful set-up for couples who have already planned and supplied the details. It includes a pre-wedding requirements check plus ceremony and reception element set-up in metropolitan Sydney.
It does not include staying to run the ceremony or reception. Confirm who receives late vendors, cues the ceremony and resolves timeline changes after set-up ends.
On-The-Day Coordination, from $1,800
On-the-day coordination comes in four windows, each priced for our team in the Sydney metro area.
| Hours | Price, inc. GST | With set-up from 12 pm, it usually reaches |
|---|---|---|
| 6 | $1,800 | 6 pm: set-up, your ceremony, and the photos and drinks after it |
| 8 | $2,200 | 8 pm: through your reception and the speeches |
| 10 | $2,640 | 10 pm: through your first dance and the dancing after it |
| 12 | $3,080 | Midnight: the end of the night and the pack-down |
Every window includes the same things: a consultation, your vendors briefed four to six weeks out, your run sheet built with you, unlimited communication in the lead-up, up to two of us on site, set-up of your own decor and details, the ceremony cued, the day kept to time, and your own decor packed down before we leave if you need it. Manage, our platform plan ($149), is included.
The hours run from when set-up starts to when we leave, and travel between your ceremony and your reception comes out of them. Most couples book eight or ten hours. Six hours is enough when your venue's own team looks after the reception.
Choose hours by writing the first moment the coordinator must own and the last handover they must complete. Do not choose on ceremony duration alone. Venue access, travel between venues, set-up scale, formalities and pack-down often decide the real window.
See full on-the-day coordination details
Styled & Sorted, from $4,840
Styled & Sorted combines a styling consult, vendor sourcing, decor logistics, set-up, pack-down and ten hours of on-the-day coordination. It is for couples who need both a cohesive visual set-up and one team accountable for execution.
Wedding Planning, from $9,900
Wedding Planning is the whole wedding planned with you, from the day you book. It includes:
- a planning roadmap with scheduled check-ins
- building and managing your whole-wedding budget, with payment dates tracked (you pay your vendors directly)
- venue scouting with site visits, if your venue is not yet booked
- up to three quotes per vendor category, and contract review before you sign
- a styling consultation, a mood board and the sourcing of your decor
- ten hours of on-the-day coordination with up to two of our team
- the Elevate plan on our platform
Your vendors, decor and hire quote and bill you directly, so your total depends on what you choose. How wedding planning runs in Sydney, month by month
How to compare two coordinator quotes
Use the same brief for both:
- exact date and locations
- guest count and venue access time
- first owned moment and final handover
- vendor list
- ceremony and reception format
- set-up and pack-down inventory
- travel and parking constraints
- wet-weather plan
- assistant requirement
- overtime rate, cancellation terms and payment schedule
Then compare scope, ownership and hours, not just the headline price. A lower quote for fewer hours, or one that leaves out set-up, is a different service.
Who this is not for
If your venue's coordinator runs the whole day and manages your other vendors, you may not need us. Venue coordinator or independent coordinator explains the difference.
Build the working document before the call
A draft wedding run sheet makes a coordination quote more accurate because it exposes coverage, travel and handovers. Use the free template, mark every moment you expect the coordinator to own, and bring it to the consultation.
Where these numbers come from: our own price list, checked on 9 October 2026. Each figure is a from-price and includes GST.
Questions couples ask us
How much does Managing Matrimony wedding coordination cost in Sydney?
All inc. GST: Set It Up from $660, on-the-day coordination $1,800 for six hours, $2,200 for eight, $2,640 for ten or $3,080 for twelve, Styled & Sorted from $4,840 and Wedding Planning from $9,900. Travel outside the Sydney metro area and a third team member are quoted before you book, and extra time on the day is $220 an hour.
Why is every price a from-price?
Every wedding is different, so each package has a starting price. On-the-day coordination's four windows are exact prices for our team in the Sydney metro area. What can add to one is travel outside the metro area or a third team member for a large set-up, both quoted for your venue before you book, and extra time on the day at $220 inc. GST an hour, which we check with you before we stay on.
Is that the average cost of a Sydney wedding coordinator?
No, these are our own prices. The ten Sydney businesses whose published prices we checked on 9 October 2026 ranged from $799 for three hours to $5,000 for eight hours, and this article lists each one with its source. Compare quotes using the same hours, locations, set-up, pack-down, travel, assistant and overtime requirements, and check whether GST is included.
What is included in on-the-day coordination?
Every window includes a consultation, your vendors briefed four to six weeks out, your run sheet built with you, unlimited communication in the lead-up, up to two of us on site, set-up of your own decor and details, the ceremony cued, the day kept to time, and your own decor packed down before we leave if you need it. Manage, our platform plan ($149), is included.
What is the difference between a coordinator and a wedding planner?
A coordinator executes the plans and runs the day. A planner helps make decisions, shape the budget and source vendors before the day. Styling is a separate visual and physical set-up scope unless a package explicitly combines them.
What can add to a wedding coordination quote?
With us, three things: travel outside the Sydney metro area and a third team member for a large set-up, both quoted for your venue before you book, and extra time on the day at $220 inc. GST an hour, which we check with you before we stay on. With any coordinator, ask for each extra and what triggers it in writing.