Wedding planning and coordination in Sydney and NSW. Only as much help as you need.
Managing Matrimony plans and coordinates weddings in Sydney and regional NSW. We have four packages, from $660 inc. GST to $9,900 inc. GST, and each price is the whole price for our team.
How much would you like us to do?
- You'd like us with you from the very start.Wedding PlanningFrom $9,900 inc. GSTYour venue and vendors, your budget, styling and ten hours on the day.
- Your planning is done, but the look isn't.Styled & SortedFrom $4,840 inc. GSTWe design the look, source it, set it up and run the day for ten hours.
- You've planned it all, and you'd like to be a guest at your own wedding.On-The-Day CoordinationFrom $1,800 inc. GSTSix, eight, ten or twelve hours, with your vendors briefed four to six weeks out.
- You only need your decor set out.Set It UpFrom $660 inc. GSTThree hours setting out the decor you've made or bought, in Sydney.
What couples say
“Even if you’ve DIY’d most of your wedding, you absolutely need an on the day coordinator…”
Shadi’s review, in full
Jordan and Michael were the glue that held our special day (and the weeks leading up to it) together, we absolutely could not have done it without them. Jordan is incredibly lovely to work with, she brings your vision to life and helps you navigate all the little hurdles in the lead up and on the day. She brings structure, calm and joy into the planning process. On the day, you can relax and enjoy every moment knowing that her and the team have got it all handled. What an absolute joy to work with, could not recommend them enough! Even if you’ve DIY’d most of your wedding, you absolutely need an on the day coordinator…thank you so much Managing Matrimony ❤️
“Any issues that happened on the day were handled swiftly and with us completely unaware, allowing us to enjoy our day totally stress free.”
TrishThe Cove, Jervis BaySeptember 2025. On-the-day coordination.
Trish’s review, in full
I can not recommend Jordan and Managing Matrimony enough! From the moment we booked until the end of our wedding the team was incredible. Jordan’s meticulous planning between ourselves and our vendors made the day run so smooth and pain free. Any issues that happened on the day were handled swiftly and with us completely unaware, allowing us to enjoy our day totally stress free. Jordan was incredibly organised on the day, handing us things that we didn’t even think of (the cotton buds in the flowers were the best for the teary eyes!) as well as troubleshoot things like the makeup stain on a bridesmaids dress. She also had a margarita on standby whenever I started looking a little overwhelmed, which was a godsend. We received the most perfect pictures with their help, directing the photographers to what we wanted, organised family photos (and hunted down family who had wandered to the cocktails early) and told everyone how to use their sparklers for the perfect sparkler exit shot. Jordan and Michael went above and beyond to make our day truely special, and brought the absolute vibes along with it! Thank you, you absolute legends ❤️
“Our day was intense rain and Jordan, Michael and Bella went above and beyond to sort everything in the background, remained calm (while soaked!) and made sure we had the day of our dreams.”
MellissaThe Lodge, JamberooJanuary 2026. On-the-day coordination.
Mellissa’s review, in full
Jordan and her team are absolutely exceptional at what they do! From our first conversation, Jordan takes the time to understand what you need and your vision for your big day and executes it to perfection. Our day was intense rain and Jordan, Michael and Bella went above and beyond to sort everything in the background, remained calm (while soaked!) and made sure we had the day of our dreams. I cannot thank them enough or recommend them enough! True professionals and just absolutely lovely people to deal with. 10/10
Our four packages
Everything each package includes, and the fine print.
Wedding Planning
We plan with you from the day you book, style the day and run it for ten hours. Includes Elevate ($399).
Wedding planner, Sydney: how planning runs, month by month
What's included
From the day you book
- A first meeting about what you want, what matters most and what you can spend.
- A planning roadmap from the day you book to the wedding, with check-in meetings along the way.
- An itemised first budget, then one budget for the whole wedding, with every payment, due date and reminder tracked for you. You always pay your vendors directly.
- Your guest list in our platform: we import it, send your save the dates once you've approved them, and keep track of every reply and meal choice.
- Elevate ($399), our planning platform with no guest limit, so you can see every part of the planning just by logging in.
- Support by email and phone the whole way through.
Your venue and vendors
- If you haven't locked in a venue yet, we shortlist and compare venues and come to a site visit with you.
- Up to three options in each category you still need, checked against your date, budget and style: photography, videography, celebrant, catering, entertainment, cake, hair and makeup, and transport.
- We read your vendor contracts and help you negotiate before you sign.
- Once a vendor is booked, we look after them: we are their point of contact from that day to the wedding itself.
- We speak to your venue's coordinator for you, and work inside your venue's rules on curfew, open flame and fixings, suggesting another way where something isn't allowed.
- A list of vendors we suggest for the smaller touches.
- Help with accommodation and transport for you and your guests.
Your styling
- A styling consultation and a mood board, so we are all clear on how your day should look.
- Styling meetings along the way, as the look comes together.
- Your stationery and signage designed and printed by us if you'd like, quoted separately before anything is ordered.
- We source all the decor and styling, from big-ticket items like furniture to small touches like a welcome sign frame.
- Everything is sourced through vendors we trust, including the hire, floral and styling companies we partner with.
On the day
- Your floor plan, help with the seating plan, your run sheet, a vendor contact sheet and a set-up and pack-down schedule.
- Our full On-The-Day Coordination, for ten hours with at least two of us on site: your vendors briefed four to six weeks out, your ceremony cued, the day kept to time, and the calls on the day made for you.
- We organise all the decor logistics, and set everything up on the day.
- Ceremony decor set-up: chairs, chair covers or ribbons, floor runners or rugs, signage, confetti cones, plinths, parasols or fans and more.
- Reception set-up: place cards, menus, glassware, crockery, centrepieces, napkins, candle holders and candles, lamps, guestbook station, gift table, favours, dancefloor and photobooth props.
- Pack-down at the end of your event, since we are already there.
The fine print
- Ten hours of on-site coordination and styling, by at least two of us. If you need a twelve-hour day, we quote it as we would for On-The-Day Coordination.
- Your package fee covers planning, design, sourcing and the day itself. Vendor services, decor, hire and flowers are quoted by our partner vendors and billed directly to you, so your final cost depends on the scale of what you choose.
- We manage budgets, payment schedules and contract reviews for you, but you sign and pay every vendor quote, invoice and contract yourself, with us copied in. We never take payment or hold funds for these, and we are not liable for unforeseeable issues with them.
Styled & Sorted
We design and source your styling, set it up, pack it down and run the day for ten hours. Includes Manage ($149).
What's included
From the day you book
- A styling consultation before the wedding, to work out what you need.
- Styling meetings along the way, as the look comes together.
- Your stationery and signage designed and printed by us if you'd like, quoted separately before anything is ordered.
- Includes Manage ($149), yours from the day you book.
Your decor
- We source all the decor and styling, from big-ticket items like furniture to small touches like a welcome sign frame.
- Everything is sourced through vendors we trust, including the hire, floral and styling companies we partner with.
On the day
- Our full On-The-Day Coordination, for ten hours with up to two of us on site: your run sheet, your vendors briefed four to six weeks out, your ceremony cued, and the calls on the day made for you.
- We organise all the decor logistics, and set everything up on the day.
- Ceremony decor set-up: chairs, chair covers or ribbons, floor runners or rugs, signage, confetti cones, plinths, parasols or fans and more.
- Reception set-up: place cards, menus, glassware, crockery, centrepieces, napkins, candle holders and candles, lamps, guestbook station, gift table, favours, dancefloor and photobooth props.
- Pack-down at the end of your event, since we are already there.
The fine print
- Ten hours of on-site coordination and styling, by up to two of us. If you need a twelve-hour day, we quote it as we would for On-The-Day Coordination.
- Your package fee covers design, sourcing and the day itself. Decor, hire and flowers are quoted by our partner vendors and billed directly to you, so your final styling cost depends on the scale of what you choose.
- You sign off quotes and handle the invoices, payments and contracts of our partner vendors directly, with us copied in. We never take payment or hold funds for these, and we are not liable for unforeseeable issues with them.
- Our own plinths, easels and wishing wells can be hired at their own price, and we set them up with everything else. See Wedding hire.
On-The-Day Coordination
Six, eight, ten or twelve hours on the day, with your vendors briefed four to six weeks out. Includes Manage ($149).
- Six hours$1,800
- Eight hours$2,200
- Ten hours$2,640
- Twelve hours$3,080
Most booked, as at 30 September 2026.
Outside the Sydney metro area we quote travel for your venue, and if your set-up needs a third person we quote that too, both before you book.
On-the-day wedding coordinator, Sydney
What's included
When you book
- A consultation to talk through your day: what you have planned so far, what still needs doing and how we can help.
- A written brief of your venues, your vendors, the people involved and all your details.
- Manage ($149), our planning platform, yours from the day you book.
- Unlimited communication with us in the lead-up.
Four to six weeks out
- We speak to each of your vendors and settle everyone's timings.
- We build your run sheet with you, and every vendor works from it.
- A site visit with you before the day, where it's needed and possible.
The final handover
- We go through the final details with you: access, contacts, cues and who decides what.
- Anything still open is settled and written down before the day, so nothing is left to work out on it.
On the day
- Up to two of us on site, from the moment we arrive to set up.
- Your ceremony and reception decor set up: place cards, menus, centrepieces, candles, signage and the guestbook station, as time and your venues allow.
- One point of contact for your vendors, your family and the wedding party, so nobody brings you a question.
- Your ceremony cued: guests seated, the music timed and the walk down the aisle.
- Confetti handed out, family photos gathered, first drinks for you and the wedding party, and your belongings taken to the bridal suite.
- The day kept to time, and the calls made when something needs to change.
- Decor moved between the ceremony and the reception, such as your welcome sign.
- Our emergency kit, packed from what we have needed before: thread, blister plasters, stain remover.
- We run the errands, solve the problems and cheer you on.
- Your own decor packed down before we leave, if you need it.
The fine print
- Six, eight, ten or twelve hours of on-site coordination, by up to two of us. The hours start when we arrive to set up.
- If your ceremony and reception are in different places, say a church and then a reception venue, the travel between them comes out of the hours you book.
- If your day runs late and you would like us to stay, it is $220 inc. GST an hour, and we always check with you first.
- You can hire our own plinths, easels and wishing wells, and we set them up with your decor. See Wedding hire.
Set It Up
Three hours setting up your decor from your brief, in the Sydney metro area.
What's included
Before the day
- A consultation before the wedding, to confirm what you need.
- A briefing template for you to fill out with where each piece goes.
On the day
- Ceremony decor set-up: chairs, chair covers or ribbons, floor runners or rugs, signage, confetti cones, plinths, parasols or fans and more.
- Reception set-up: place cards, menus, basic centrepieces, pre-folded napkins, candle holders and candles, lamps, guestbook station, gift table, favours, dancefloor and photobooth props.
The fine print
- Sydney metropolitan area only.
- Three hours of on-site set-up by our team.
- It does not include building a run sheet in the lead-up, or coordination on the day.
- If your set-up is across more than one venue, we may charge for the extra travel time.
- We set up from your brief, so it needs to say what goes where, table decor included. If you would like the look designed for you, see Styled & Sorted.
- We can only work with the items supplied on the day. If something is missing, we'll do our best with what's there.
- You can hire our own plinths, easels and wishing wells, and we place them with your decor. See Wedding hire.
Each price is the whole price for our team, GST included. Two things can add to it, and we quote both before you book: travel outside the Sydney metro area, and an extra team member when your venue's bump-in time is tight and there is a lot to set up. With every coordination package, please include our team in your vendor meals.
With Styled & Sorted and Wedding Planning, your venue and your vendors, hire and flowers included, quote and bill you themselves.
Deposit, changes and cancellations: the full terms are in the agreement we send with your quote.
Weddings we have coordinated
Three weddings we ran, and what each day threw at us.
Lulu and Samuel at Penrith Regional Gallery
28 February 2026. On-the-day coordination.
Rain clouds sat over the day. They held off for the ceremony and for the reception.
Mellissa and Steven at The Lodge, Jamberoo
17 January 2026. On-the-day coordination.
Rain, all day. The wet-weather plan became the plan, and we all got very wet carrying it out.
Shadi and Duncan at Pier One Sydney Harbour
20 September 2025. On-the-day coordination.
Very strong wind on the harbour, and technology that did not like it one bit. We worked around both.
The people who run your day. We're a Sydney family team.
Jordan, Michael and Bella
The team that styles your tables is the team cueing your aisle: run sheet in hand, steamer in the kit, your first drinks poured before you're back from photos.
We built our own planning platform, and we coordinate every wedding from it.
You will meet your coordinator before the day.
Up to two of us are on site with every coordination package, and at least two with Wedding Planning.
Common questions about our planning and coordination
What areas do you service?
We are based in Sydney and work across greater Sydney, the Southern Highlands, the South Coast, the Hunter Valley, the Blue Mountains and the Central Coast. There is no travel fee inside the Sydney metro area, and outside it we quote travel for your venue before you book.
Do I need a wedding coordinator if I've planned my own wedding?
Not always. If your venue's coordinator runs the whole day and looks after your other vendors too, you may not need us. If you have booked your own vendors, made your own decor or have more than one location, someone who isn't you or your family needs to run the day, and that is exactly what we do.
More questions
What does an on-the-day wedding coordinator do in Australia?
An on-the-day coordinator runs the wedding you have planned. We brief your vendors four to six weeks out, build one run sheet, set up your decor, cue the ceremony and keep the day to time, so nobody has to ask you where anything goes.
On-the-day wedding coordinator, SydneyWhat a wedding coordinator actually does on the day
What's included in wedding styling and setup services?
Set It Up is three hours of setting out the decor you supply, from $660 inc. GST, in Sydney. Styled & Sorted adds the design: we settle the look with you, source it through vendors who quote and bill you directly, set it up, pack it down and run the day for ten hours, from $4,840 inc. GST. You can hire our own plinths, easels and wishing wells with either.
How much does wedding styling cost in Sydney?
Our Styled & Sorted package is from $4,840 inc. GST. That covers the styling meetings, sourcing through vendors we trust, setting up and packing down on the day, and ten hours of on-the-day coordination. The decor and hire themselves are quoted and billed to you by those vendors, so your final cost depends on how much you choose.
What's the difference between partial planning and full wedding planning services?
Partial planning helps with some parts of your wedding, and full planning covers everything from start to finish. We keep it to one Wedding Planning package, from $9,900 inc. GST, which covers what many planners split across the two: your budget, finding your venue and vendors, styling, and ten hours of coordination on the day.
How many of you come, and does that cover two venues?
Up to two of us come to your wedding, and at least two with Wedding Planning. Travel between your ceremony and your reception comes out of the hours you book. If a set-up needs one more person, we tell you and quote it before you book.
Is the price the whole price?
Yes, for our team. The only things that can add to it are travel outside Sydney or an extra team member, and we quote both before you book. If your day runs late and you would like us to stay, it is $220 inc. GST an hour.
How much does a wedding coordinator cost?
Our on-the-day coordination is $1,800 for six hours, $2,200 for eight, $2,640 for ten and $3,080 for twelve, GST included.
Where we work
We coordinate weddings in Sydney, the Southern Highlands, the South Coast, the Hunter Valley, the Blue Mountains and the Central Coast.
Outside Sydney, travel is quoted for your venue before you book. Set It Up is Sydney metro only.
Tell us about your wedding.
Send us your date and your venue, and we will let you know if we are free and what it would cost.
We reply the same business day.
We will let you know if we are free on your date, set up a call, then send you a quote with the whole price.
Thank you for getting in touch. We have your details.
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