Wedding Planners & Coordinators Australia

Set-up only typically starts around $600 for 3 hours. Aisle assist (ceremony-focused six-hour) starts around $1,500. On-the-day coordination runs roughly $2,000 (8 hours) to $2,800 (12 hours). Partial planning starts around $3,900, and full planning is typically a bespoke quote based on guest count, vendor scope, and timeline. Coordination usually accounts for 3–6% of the wedding budget — small line, outsized impact.

Usually yes. Many Australian venues include a 'wedding coordinator' in the venue fee, but that role is typically a venue operations contact who makes sure the venue runs as expected. They don't manage your other vendors, your guest list, or your runsheet. Read the venue contract carefully — if it says 'venue coordinator' or 'event manager', you almost certainly still want a personal coordinator on top.

Full wedding planners come on board early — often within weeks of getting engaged, since they help shape the venue search and vendor team. Partial planners typically join 6–9 months out to address specific gaps. On-the-day coordinators are usually booked 4–6 months ahead and start active work 4–6 weeks before the wedding. The popular dates close out earliest, so lock in early once you know which scope fits.

Full planning covers the entire journey — venue search, vendor selection, budget management, design, runsheet, day-of execution. Partial planning joins mid-way to address specific gaps (vendor selection, design, or runsheet ownership). On-the-day coordination takes everything you've planned and executes it — running the rehearsal, the day-of timeline, vendor liaison, and the small fires. Each scope suits a different kind of couple.

On the wedding day itself, your coordinator runs the rehearsal, sets the ceremony space, briefs vendors as they arrive, manages the runsheet, cues the processional, coordinates the photographer's golden-hour window, handles the cake-cut and first-dance moments, and quietly resolves the small fires that always come up. The goal: you and your wedding party never have to think about logistics. You arrive, you're present, the day runs.

Yes — and many Australian couples do. The pattern works best when you've handled vendor selection, budgeting, and design yourself, and you want a professional to take the wheel for the actual day. Book the coordinator 4–6 months out so they have time to shadow your planning, share their runsheet template, and arrive on the day with full context. MM's Day-of Runsheet pairs cleanly with this approach — you build the runsheet, your coordinator runs from it.